Functionalities

Preventive and Predictive Maintenance Management

Corrective, Preventive, Predictive, Conditional Maintenance, Reliability-Centred Maintenance (RCM)

• Different types of work orders: corrective, preventive, emergency, project, path of inspection, immediate action, ISO, HACCP, etc.
• Work estimates and budget monitoring
• Work orders sorted according to different criteria: cause, phase of execution, employee, etc.
• Allocation of a sequence of activities scheduled for completion, including resources and material required
• Use of several different work order print formats
• Customizable work order screens according to profile, particularly online, enabling use of the Internet or Intranet to create and consult work orders
• Manual or automatic work order numbering based on profile
• Option of adding plans, photos and safety instructions to work orders for printout
• Electronic routing and history of a work order: creation, approval, planning, completion and quality control
• Multiple criteria work order search:
  • Customizable display formats
  • Export in different formats (PDF, RTF, XLS, TIFF, etc.)
  • Transmission by email or fax
• Unrestricted examination of previous search results
• Notification, using an indicator in the home page, to indicate a procedure required on a work order
• Management of preventive work (day, time of operation or production, number of goods manufactured, kilometres traveled, etc.)
• Management on the basis of preventive action lists, to connect a number of items of equipment
• Simulation and projection of upcoming actions based on the history of preventive work
• Management of meter readings on the basis of equipment or equipment group
• Automatic interactions between parameters
• Management of seasonal work
• Display of results of planning preventive work in the form of a calendar
• Use of a variety of work order print formats
• Electronic entry using barcodes

Human Resource and Work Planning

• Planning and follow-up of activities
• Availability of human resources
• Planning and organization of work
• Planning grouped or separated on the basis of corrective and preventive activities
• Customization of the structure in which work orders are sorted (employee, trades, work schedules, plants, etc.)
• Assignment of new parameters to a work order when it is filed in a folder
• Storage of display and application criteria parameters
• Secure access to files in the sorting structure, according to user profile
• Customizable selection criteria, enabling users to consult work orders at the time of planning
• Display of work order planning results on daily, weekly, monthly or yearly basis
• Control of colour codes or icons for easy viewing of planning in progress
• Tracking of availability or resources when work orders are allocated
• Closure of work orders
• Simplified additions of time and parts after work orders have been closed
• Detailed records of in-house, external and physical resources
• Management of overtime
• Management of different hourly wages
• Tracking of resource availability
• History and consultation of time cards for a day, week or month
• History and consultation of physical resources used

Management of Asset Lists Module (Equipment Management)

Management of Asset Lists Module (Equipment Management)

• Tree structure for equipment
• Classification of equipment by section, location, zone, service, etc.
• Technical data sheets and multimedia documents included
• Control, tracking and history of equipment movement
• List of work to carry out and histories listed by equipment, at each level of the tree structure
• Catalogue of replacement parts or packages linked to equipment or to groups of equipment
• Access to inventory card
• Management of service supplier contracts
• Follow-up of preventive maintenance at each level of the tree structure
• Preventive maintenance program calendar
• Tracking of points of measurement and trends for preventive maintenance or activities
• Management of expenses and budget monitoring
• Management of warranties
• Tracking of equipment in plants, under repair and in inventory
• Tracking of expenses, cost and budget consolidation at all levels of the tree structure
• Secure and user-defined management of equipment file and cost control

Procurement and Spare Parts Inventory Management

• Purchase requisition
• Parts catalogue
• Management of parts reservations
• Cost allocation and budget tracking
• Electronic entry using barcodes
• Electronic approval
• Management of calls for tenders
• Automatic generation of purchase orders for parts
• Electronic entry using barcodes
• Direct purchase on expense account (direct cost)
• Link with project management
• Electronic approval according to your work flow
  • Monetary level
  • Hierarchical level
  • Limited to specific financial accounts
  • Limited to types of purchase
  • Limited to types of purchase requisitions
  • Personalized form(s)
• Management of multiple currencies
• Management of purchasing units (ex. litre, gallon, pound, foot, etc.)
• Level of multiple taxes
• Management of contracts and annual agreements
• Document transmission (fax, pdf, email)
• Follow-up and tracking of back orders
• Notice to requisitioner upon receipt of merchandise
• Personalized lists
• Single or multiple receipt
• Automated purchase recommendation based on min./max.
• User-friendly reordering tool
  •  Management of favorite suppliers,
  • Automatic notice (alarm),
  • Control of alarm based on different criteria,
  • Integration of purchase requisitions,
  • Individual allocation or in batches using “drag and drop” feature
• Matching with work orders and/or equipment
• Purchasing statistics
  • By supplier
  • By product
  • Parts consumption
  • Chart representation of inventory value
  • Analysis of parts turnover using indicators
  • Calculation of average costs
  • Inventory disruption
• Purchasing history by
  • Product
  • Supplier
  • Manufacturer
  • Equipment
  • Accounting Code
  • Cost centre
  • Buyer
  • Etc.
  • Supplier performance ($ purchased, number of orders, number of items, number of delays, number of invoices) using indicators
• Invoice matching
  • o Invoice approval
  • o Comparison with order
  • o Comparison with delivery/deliveries
  • o Price correction
  • o Adjustment of amount on invoice
  • o Tax adjustment
  • o Processing of currencies
  • o Adjustment of transportation costs
  • o Adjustment of customs charges
• Audit trail on all transactions
• Interfaces with financial modules
  • General ledger
  • Accounts payable
  • Agreements
  • Accrued
  • Project management
  • Accounting according to activity

Management of Service Calls / Work Requests

• Customization of work order screens based on profile or user
• Online work orders, enabling use of the Internet or Intranet to create and consult work orders
• Automatic email message to requisitioner relaying information on execution of work order
• Option of adding plans, photos, instructions or files to work orders
• Electronic routing and history of work order: creation, approval, planning, completion and quality control
• Multiple criteria work order search:
• Electronic entry using barcodes
• Use of wireless technologies to cover a large region

Key performance Indicators and Reports

Data Import and Export

Coming